Electronic Records as Documentary Evidence
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Standards Development Organisation:
Contact Information:
Working Program:
Designation Number:
CAN/CGSB-72.34-2005
Standard Type:
National Standard of Canada - Domestic
Standard Development Activity:
New Edition
Status:
Proceeding to development
SDO Comment Period Start Date:
SDO Comment Period End Date:
Posted On:
Scope:
Scope
This standard applies to those who receive, create, capture, maintain, use, store or dispose of records electronically. This standard applies to private and public sector activities of Persons irrespective of whether such activities are undertaken on a for-profit or not-for-profit basis.
This standard is intended for use by those who want to ensure that the recorded information (electronic records and transactions) in their IT Systems is trustworthy, reliable and recognized as authentic. Typical users include
a) managers of private and public sector organizations;
b) IT Systems and records management system (RMS) professionals;
c) all other personnel in organizations, including those responsible for security services and risk management; and
d) legal professionals and other Persons responsible for creating and maintaining records.
This standard provides principles for developing policies, procedures, practices and documentation for the integrity and authenticity of electronically recorded information to
a) ensure that electronic records can reliably support business decisions and exchanges of commitments;
b) enhance the admissibility and the weight of electronic records in a court of law, a tribunal or an inquiry; and
c) protect the value of electronic records in documenting the content and accountability for decisions and transactions.
This standard also defines best practices for electronic storage of business or other recorded information. Therefore, organizations conforming to its recommendations benefit even when evidentiary issues are not relevant.
In addition, this standard provides guidelines for
a) records management supporting a quality process framework; and
b) identifying and implementing appropriate measures to protect the evidentiary value of electronic records, including their incorporation within systems design and management processes.
Note: The information provided above was obtained by the Standards Council of Canada (SCC) and is provided as part of a centralized, transparent notification system for new standards development. The system allows SCC-accredited Standards Development Organizations (SDOs), and members of the public, to be informed of new work in Canadian standards development, and allows SCC-accredited SDOs to identify and resolve potential duplication of standards and effort.
Individual SDOs are responsible for the content and accuracy of the information presented here. The text is presented in the language in which it was provided to SCC.